Subagreement and ICA Documentation

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Sub-Agreements

The GUMC Office of Sponsored Research (OSR) is responsible for establishing, modifying and closing out sub-agreements such as subcontracts and independent consulting agreements (ICAs). OSR has implemented an electronic tracking system for these activities, outlined below. If you have questions, please email Manuel Corday at cordaym@georgetown.edu or phone 202-687-1372.

GUMC Sub-award Tracking & Review System (GUMC STARS)

OSR has implemented the GUMC Sub-award Tracking & Review System (GUMC STARS) to improve efficiency and transparency in the sub-award process. The system provides efficient and transparent processing of sub-awards, including sub-contracts and independent contractor agreements (ICAs). Investigators or department administrators can access GUMC STARS at https://georgetownsubs.interneer.com/Intellect/login.aspx

GUMC STARS allows you to track the progress of your agreement toward completion. Simply type in your netID and Georgetown password to access the system. Click on the sub-award request form and fill out the required fields. Attach the documents listed below and your request is ready to be sent.

 Subcontract Request

Fill out sub-award request form and attach the forms listed below:

•  Letter of Intent  
•  Statement of Work 
•  Annual budget & budget justification
•  Subcontractor’s Indirect Cost (IDC) Rate Agreement (obtained from subcontractor)
•  Completed W-9 Form Request for Taxpayer ID # & Certification (to be filled out by subcontractor)

Clicking the “next step” button will automatically route your request to an OSR Subcontracts Specialist with a notification to the OSR Grants Officer responsible for your department.

 Independent Contractor Agreement (ICA) Request

Fill out sub-award request form and attach the forms listed below:

•  Letter of Intent 
•  Statement of Work 
•  Annual budget & budget justification
• Tax Questionnaire Form
•  Completed W-9 Form Request for Taxpayer ID # & Certification (to be filled out by subcontractor)

Clicking the “next step” button will automatically route your request to an OSR Subcontracts Specialist with a notification to the OSR Grants Officer responsible for your department .