Frequently Asked Questions

 

 

 

 

 

 

 

The pre-award office is located in room 162, Building D on the Georgetown University Medical School Campus.

 

 

The office is open Monday through Friday 9am to 5pm.

 

 

There are two people working in this office. They are Elisabeth Crigler and Serena Ody.

 

 

 

 

The fringe rates located in the Institutional Fact Sheet, along with other important information can be found in the web page section entitled “Information for Funding Agencies”.

 

 

 

 

Each proposal must be accompanied by a completed Transmittal Form and a PI Assurance Form.

 

Forms can be found in the Georgetown Forms located in the web page section entitled “Forms”.

 

 

 

 

Applications received in the Office of Sponsored Research are date stamped upon arrival and are reviewed in the order they are received.

 

All Medical Center proposals for review and approval must be submitted to the Office of Sponsored Research 10 BUSINESS DAYS before the agency due date.

For those applications requiring up-loading through the Grants.Gov portal, the Office of Sponsored Research must receive the COMPLETED electronic application in GUShare 5 BUSINESS DAYS before the due day.

 

The department will be notified their proposal(s) have been internally reviewed and are now ready for pick-up.  Applications are left and picked up from the same Medical Center location (162 Building D).

All Grants.Gov applications should be up-loaded into the Georgetown University GUShare. PIs should email this file to the Office of Sponsored Research using GUShare after granting access permission.

 

The application should be emailed (using the GUshare email icon) to osrapps@georgetown.edu. This email address is read by several individuals in the proposal submission office.

You can certainly use a person’s individual email address for any correspondence within the Office of Sponsored Research. The osrapps@georgetown.edu was established to eliminate the problems occurring when someone is away from the pre-award office. While the two individuals in the pre-award office have the main responsibility for communications thought this site, there are three other individuals in the Wisconsin Avenue office with access to this site in case of unforeseen emergencies.

 

 

The university policy requires the use of our federally negotiated and approved indirect cost rates on all proposals submitted to external agencies. Any deviation to this rule should first be reviewed and approved by the Department Chair.  If acceptable to them, the issue should be sent to the appropriate sector head for review and a final decision on the rate.  The Office of Sponsored Research will only approve the proposal with a reduced rate if the sector head has approved this action.

 

Yes. For all proposals being submitted through the Office of Sponsored Research, a budget is required for each budget year proposed. While the sponsoring agency may not require this information, without it, the office can not properly determine and calculate appropriate IDC, fringe and effort projections.

 

 

 

Complying with these deadlines will allow the orderly processing and submission of each received proposal, particularly when an electronic up-load is required. However, if additional extra time is required, a written request is required to be given to the Associated Vice President or their designate.

 

 

 

 

 

You may need it at the time of submission. However, many sponsors do not require this information until a funding decision is made. Check the funding regulations.

 

 

Ms. Vonnie Worchester (4-5313) in the IRB office will issue a certificate after the appropriate review course has been completed.

 

 

Mr. Rodney Freeman (4-4712) in the Environmental Health and Safety office can direct you to the appropriate individual or information for issues in this office.

 

 

 

Office of Sponsored Research looks for the following documents from each subcontract entity: Letter of Intent, A budget for each year proposed in the application, Budget justification and their IDC Rate Agreement.

 

 

The Office of Sponsored Research will draft and finalize the subcontract. An investigator should contact the Grants Officer responsible for their department to request this document be prepared. Investigators should go to the OSR web page under FORMS to obtain the specific documents.

 

 

 

 

By looking in the award document or the NIH Commons, an Investigator can determine if the progress report is due to NIH in a paper or electronic form.

 

 

ESNAPS requires the Investigator to first completed their part and then submit document to the Grants and Contracts Officer responsible for their GU department. After the officer has reviewed the document, it will be up-loaded to the NIH through the NIH Commons Electronic Portal by the OSR staff.