Office of Sponsored Research

The Office of Sponsored Research (OSR) is the focal point for grants and contracts administration at the Georgetown University Medical Center (GUMC). OSR is the GUMC Authorized Organizational Representative (AOR) and the only GUMC organization authorized to bind the Medical Center in sponsored research agreementsOSR is responsible for reviewing grant and contract applications for compliance with sponsor and University policies, in cooperation with other University administrative offices.  All research and training grant and contract applications, without exception, must be approved by the Director or Deputy Director of OSR or their designee, prior to submission. See our Proposals page for information on the proposal submission process. 

Contact Information

Email: osrapps@georgetown.edu

OSR Pre-award Office Phone (Building D, Room 283): 202-687-0020

OSR Post-award Office Phone (Harris Building, Suite 1100): (202) 687-1701

Quick Links

TRACS (Transmittal Review and Compliance System)
FCOI Policy Requirements
STARS (Subaward Tracking and Review System)
PACTS (Clinical Trials Pre-Award Contract Tracking System)
Related Offices
Fillable 398 Form
Export Control Handbook
FAQs

**Proposal review and approval (including federal clinical trials and proposals to collaborating institutions) is managed using the Transmittal and Compliance Review System (TRACS.)  

**Outgoing sub-awards and independent contractor agreements are managed using the Sub-award Tracking and Review System (STARS.)  

Agreements for clinical trials to be conducted at the Medstar Georgetown University Hospital or other Medical Center locations, without exception, must be negotiated and executed by OSR. See our “Agreements Page” for information on clinical trial setup. 

**Industry-sponsored clinical trial agreement negotiations are managed using the Pre-award Clinical Tracking System (PACTS.)  

The OSR pre-award office (Medical Campus, Building D, Rm 283) services include proposal preparation guidance, application package review, administrative approval coordination and electronic submission of proposals.   The pre-award office is responsible for reviewing all research applications to government and private funding agencies to ensure that proposal-related costs are accurate and proposals comply with Sponsor and the University guidelines.  Final review and approval is conducted by the OSR Director or Deputy Director or their designee.  Electronic applications must be submitted by the Office of Sponsored Research.  Paper applications are submitted to the funding agency by the principal investigator.  

The OSR post-award office  (Harris Building Suite 1100, 3300 Whitehaven Rd.) is responsible for award receipt, agreement negotiation and RX (restricted sponsored research) account setup, as well as management and close-out of grant and contract awards, including sub-awards, independent contractor agreements and clinical trial agreements.  Sponsored Project Award Notices (SPANs) are used to communicate terms of the award to awardees. Contact the post-award office for issues pertaining to research and clinical trials agreement negotiations, award budgets, no-cost extension requests, progress reports, or any other administrative award issue that requires prior approval. 

The Sponsored Accounting Office handles all post-award financial matters.  Departments that have issues regarding charges appearing on their CSR, invoices to sponsors, payments to subcontractors, financial reporting, or auditing should contact the Sponsored Accounting Office for assistance.
 
For any Investigator wishing to participate in a sponsor related trail, they should contact the Clinical Trials Office. This office will assist investigators with implementation and administration of their clinical trials. The Office of Sponsored Research will negotiate the clinical trails agreement, and when awarded, establish the RX account.